Privacy Policy

1. Who We Are

Particology Ltd. (“we,” “our,” or “us”) is a scientific services provider based in the United Kingdom. We are the data controller for the personal information we collect through our website, forms, and other interactions unless stated otherwise.

Our registered address is:
Discovery Park House, Ramsgate Road, Sandwich CT13 9ND, United Kingdom
Email: team@particology.com
Phone: +44 1304 801622

If you have any questions about this policy or how we handle your data, you can contact us at team@particology.com

2. What Information We Collect

We may collect the following categories of personal information when you interact with us:
- Contact details (name, email address, phone number, postal address)
- Professional details (CV/resume, employment history, education, references) when you apply for jobs
- Marketing preferences and your responses to surveys, events, or promotions
- Website usage information (IP address, browser type, device identifiers, cookies, analytics data)
- Communications you send us via forms, email, or chat

We do not knowingly collect personal data from children under 16 unless required by law and with appropriate parental consent.

3. How We Use Your Information

We process your personal data for the following purposes:

Recruitment
- To review and manage job applications
- To assess your suitability for roles
- To contact you regarding the recruitment process
- To maintain a talent pool for future opportunities (with your consent, where required)

Marketing & Communications
- To send you updates, newsletters, and promotional materials (where permitted by law)
- To personalise marketing and measure engagement
- To manage events, surveys, and competitions

Website Operations
- To operate, secure, and improve our website
- To analyse site traffic and usage patterns
- To detect and prevent fraud or misuse of our services

4. Legal Bases for Processing

We rely on the following lawful bases under UK and EU GDPR (and similar international laws):
- Consent (e.g., for email marketing where legally required)
- Legitimate Interests (e.g., recruitment, website analytics, basic marketing to existing clients)
- Contract (e.g., processing necessary to respond to service inquiries or employment offers)
- Legal Obligations (e.g., compliance with employment or tax law)

You may withdraw your consent at any time by contacting us or using unsubscribe links in emails.

5. How We Share Your Data

We may share your information with:
- Service providers and processors who support our business operations (e.g., cloud hosting, recruitment platforms, marketing tools)
- Recruitment partners (where applicable, and only with your consent)
- Legal and regulatory authorities, where required by law
- Business successors in the event of a merger, acquisition, or restructuring

We do not sell your personal information.

6. International Data Transfers

If we transfer your data outside the UK/EEA, we ensure appropriate safeguards are in place, such as:
- Adequacy decisions by the UK government or European Commission
- Standard Contractual Clauses (SCCs) or International Data Transfer Agreements (IDTAs)
- Other legally recognised safeguards

7. Data Retention

We retain your personal data only as long as necessary for the purposes set out in this policy or to meet legal obligations:
- Recruitment data: typically retained for up to 12 months after a recruitment process, unless you consent to longer retention in a talent pool
- Marketing data: retained until you opt out or withdraw consent
- Website logs/analytics: typically anonymised or deleted within 12–24 months

8. Your Rights

Depending on your location (UK, EU, California, Canada, etc.), you may have rights including:
- Access – to request a copy of your personal data
- Rectification – to correct inaccurate or incomplete data
- Erasure – to request deletion of your data
- Restriction – to limit how we process your data
- Data Portability – to obtain and reuse your data elsewhere
- Objection – to object to marketing or processing based on legitimate interests
- Withdraw Consent – where processing is based on consent

To exercise your rights, please contact us at team@particology.com

If you are in the UK or EU, you may also lodge a complaint with your local data protection authority (in the UK: Information Commissioner’s Office (ICO)).

9. Security Measures

We use appropriate technical and organisational safeguards to protect your personal information, including:
- Encrypted connections (SSL/TLS)
- Secure servers and restricted access controls
- Regular monitoring, testing, and auditing of systems
- Limited access for staff based on role and necessity

10. Cookies & Tracking

Our website uses cookies and similar technologies to improve functionality, analyse usage, and deliver personalised marketing. You can manage your cookie preferences via our cookie banner.

11. Opt-Out

You may opt out of receiving marketing communications or request that we stop processing your data for marketing purposes at any time by contacting us at:

Email: team@particology.com

You can also use the unsubscribe link provided in our marketing emails. Please note that we may still send you non-promotional communications relating to your use of our services.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. We will post the revised policy on this page with an updated “Last Updated” date.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

Particology Ltd.
Email: team@particology.com
Address: Discovery Park House, Ramsgate Road, Sandwich CT13 9ND, United Kingdom